Adobe Acrobat (PDF) and HTML files may also be used. AIHce EXP recommends PowerPoint (PPT) for all presentations.PDC Presenters must utilize their personal laptop computers for presentation of their course.If utilizing e-Handouts (created and distributed by AIHA to your students), presenters are required to upload electronic copies of their presentations to AIHce EXP’s Presentation Management System by the handout materials deadline, April 1. AIHA utilizes a presentation management system for uploading all handout/course materials.Presentation Upload Requirements and Hardware/Software NOTE: Requests received after April 4 will not be accommodated. We are happy to work with you on a solution that will ensure the success of your session AND compliance with our contract with the MCC. If you think you will need accommodations to any of the above listed items – for any part of your session – please let AIHA staff know immediately. This process may limit your ability to access the room more than 1 one hour prior to your session or to leave items overnight AIHA, MCC, AIHA’s exclusive AV provider, and AIHA’s other supplier partners are implementing strict cleaning and sanitizing processes for all rooms, equipment, and attendee/presenter touchpoints.If you require a cart, dolly, luggage carrier, or hand truck to carry your materials, please contact AIHA. Speakers may hand-carry handouts or other materials for distribution during a session (except any type of AV).Speakers may not provide audiovisual equipment of any kind in their session rooms, including handheld polling devices. Requests for AV other than what is outlined to presenters in advance by AIHA must be paid for by the speaker to AIHA before equipment will be provided. Audiovisual equipment must be provided by AIHA’s exclusive provider.Speakers and moderators agree they will not move any items pre-set by the facility or AIHA. Room sets, once approved, must remain as indicated on approved floor plans or AIHA will incur change fees. Room sets (head tables, chairs, AV, etc.) and capacities are approved in advance by the facility and the Nashville Fire Marshal.Convention center staff are responsible for the setup, change, and breakdown of all activities.At the same time, we must follow all rules and regulations of the Music City Center (MCC) for hosting a meeting in the facility.
We want your presentation to run seamlessly. To place an order for additional audiovisual, d ownload the order form here. Presenters must arrange and pay for these services with AIHce EXP’s exclusive audiovisual provider. Two (2) or four (4) charging stations in the rooms for students – depending on the overall attendance numbers ( power will NOT be placed at every seat)Īll other audiovisual needs (including flipcharts, etc.) will be at the presenter’s expense and must be indicated below.Display table at the back of the classroom.Two head tables for instructors – seating will be physically distanced per national and state regulations.Charging station for students (power will NOT be provided at each seat).Up to two wireless lavaliere microphones.Screen (sized appropriately for room dimensions and session capacity).Student seating (physically distanced per national and state regulations).Room and AV requests are due February 7, 2022. Requests received after this date will not be honored and will result in a forfeiture of payment.)
Ma– PDC cancellation due to low registration (If your course is in danger of being canceled, you will be notified at least 2 weeks prior.).